What is Document Management System?
A document management system (DMS) is usually a computerized system used to store, share, track and manage files or documents. Some systems include history tracking where a log of the various versions created and modified by different users is recorded. The term has some overlap with the concepts of content management systems. It is often viewed as a component of enterprise content management (ECM) systems and related to digital asset management, document imaging, workflow systems and records management systems.
Quantafic’s Document Management system is built on open-source technology – Alfresco
Features
- Security
Authentication
Single sign-on
Authorization (Role Based Document access control)
Role based view or download document
- Searching document or searching based on content relevance
Filtering search results
Searching keywords in PDF or office documents like word, excel, PPT
- Improved user access to content Increases enterprise effectiveness
Easier for users to get access to the right information at the right time from their application
- Defines a set of standards, technology and interface, that works across multiple vendor and technology providers.
- Tagging the documents.
- Adding comments, feedback, review against document.
- Maintain version history of documents.
- Multiple content access methods: Web client, FTP, WebDAV, CIFS (mapped network drive).
- Each team or business unit systematically manages content within its own environment.
- Knowledge workers can use a single application to interact with content stored and managed by ECM systems.
Document Search
- Basic Search
Search any document by keywords. The application displays 5 most relevant results while entering the keywords.
A list of relevant documents is displayed once the required keywords are entered and searched.
Supports Wildcard search (by using terms, phrases, and exact phrases using "*" and "?“)
E.g.: The keywords such as ‘warshi?’, ‘*ship’ and ‘*sh??’ all matches "warship".·
- Advance Search
Parameters such as Dept, Product, Geography, Doc Type, Mime type, Range of Created date, etc
- Search Results Filter
Filter on document properties (dept, prod, doc-type, sector, date, size, etc.) once the Search results is displayed
Filters shows count of documents tagged to each filter option and allows you to progressively narrow down the search results.
Dashboard and Permissions
- Dashboard Customization
Dashboard uses Dashlets (windows which displays data) for user interface to present information.
The number of Dashlets depends on the features which you find useful and wish to use..
Platform features various Dashlets, each with a different function
These Dashlets are placed in 2 column format and platform allows you to reposition the Dashlets as well as assign keyboard shortcut to each of them.
Various Dashlets such as Recent feeds, My Favorites, Saved Search, etc. are available which provides a list of corresponding documents, hence enabling a quick access to useful documents.
