What is Document Management System?

A document management system (DMS) is usually a computerized system used to store, share, track and manage files or documents. Some systems include history tracking where a log of the various versions created and modified by different users is recorded. The term has some overlap with the concepts of content management systems. It is often viewed as a component of enterprise content management (ECM) systems and related to digital asset management, document imaging, workflow systems and records management systems.
Quantafic’s Document Management system is built on open-source technology – Alfresco


- Security
Single sign-on
Authorization (Role Based Document access control)
Role based view or download document
- Searching document or searching based on content relevance
Filtering search results
Searching keywords in PDF or office documents like word, excel, PPT
- Improved user access to content Increases enterprise effectiveness
Easier for users to get access to the right information at the right time from their application
- Defines a set of standards, technology and interface, that works across multiple vendor and technology providers.
- Tagging the documents.
- Adding comments, feedback, review against document.
- Maintain version history of documents.
- Multiple content access methods: Web client, FTP, WebDAV, CIFS (mapped network drive).
- Each team or business unit systematically manages content within its own environment.
- Knowledge workers can use a single application to interact with content stored and managed by ECM systems.